The #MeToo campaign that recently hit social media has brought an important subject into the public’s eye – sexual harassment and sexual assault. This problem is one that stretches far and wide, but it is unknown how prevalent it really is. One issue that is particularly troublesome is that many employees don’t feel comfortable bringing their harassment complaints to the human resources department or any other representative of their employer.
Companies must ensure that they provide solid training for all employees as well as a clear plan for employees who are subjected to harassment of any sort. This strategy must also include a framework that ensures swift action to address the complaint.
One of the top priorities in these cases is separating the victim from the alleged harasser. Employees must be assured that retaliatory measures won’t be taken if they report sexual harassment, as this fear can keep a victim from speaking up. Anxiety over being fired or having to deal with other problems at work because they lodged a formal complaint can be a true deterrent in creating a positive work environment.
An estimated one in four employees are affected by sexual harassment while they are working, but experts believe that this is a low estimate because of the fear of reporting. Proper training regarding sexual harassment is one way to combat the problem of employees feeling fearful to report these actions.
From the employer’s standpoint, training can go a long way toward protecting the employer. One of the fastest growing complaint areas in which the Equal Employment Opportunity Commission deals with now is complaints of retaliation. The liability that companies face from retaliation complaints is actually much greater than what they face for a complaint of sexual harassment.
Factual complaints are a key point in sexual harassment cases. As much as employers need to encourage victims of sexual harassment to come forward, they must also require that these complaints are based on fact and not fabricated.
One way that employers can encourage factual complaints is to ask that employees clearly document the incidents, reporting them as soon as they happen. Keeping track of the time and date, type of action and any witnesses to the harassment can help with the investigation.
Witnesses must be encouraged to give a factual statement about the events when they are asked about them. Speaking to them privately and ensuring them that adverse actions for factual statements won’t be initiated or tolerated.
The situation gets touchy when there aren’t any witnesses, but employers must still take these complaints seriously. The more information the victim can provide can make the investigation much easier and a bit faster for the employer.
Providing solid training on what constitutes harassment is a vital element of a defensible position for your company. Make sure your sexual harassment training is fully compliant with all current laws and, just as importantly, make it easy for employees to complete that training, repeating it as necessary to ensure compliance. Ideally, your training should be available 24-7 and outline a specific and understandable path for complaints, questions, and other two-way communication on this topic.
To protect your company and your employees, your harassment training should also include other kinds of harassment such as workplace bullying.
Ultimately, sexual harassment complaints are a difficult spot for all employers as well as employees. Through proper training and a solid plan for handling these complaints, employers can help to make their workplace a harassment-free zone.
Most peoples’ experience or knowledge of augmented and virtual reality involves entertainment – for example, the Pokémon GO augmented reality app and the uber popular Epcot attraction Soarin’, which takes “riders” on a realistic virtual journey around the world.
Virtual reality (VR) has obvious entertainment value. And, as forward-thinking companies are discovering, it also has unlimited potential to revolutionize recruiting and training. Savvy human resources professionals are tapping into this technology to woo top talent, overcome geographic recruiting and training constraints, and cement their firms’ position as technologically advanced. The millennial and Gen Z workforces are drawn to cutting-edge technologies, and the “cool factor” of joining a workplace that embraces VR shouldn’t be underestimated. As the following five companies have discovered, VR is more than a gimmick: it’s a genuinely useful tool.
Most college students are familiar with on-campus recruiting events. Typically, they show up wearing their Sunday best and stroll from one table to the next meeting recruiters and collecting pamphlets or brochures. It’s necessary, but not necessarily exciting. General Mills has stepped up its recruiting game in a huge way. Candidates visiting with General Mills recruiters may be invited to don a headset and goggles and – thanks to a 360-degree GoPro video – take a VR tour around corporate headquarters and the Minneapolis-St. Paul metro area. They feel what it’s like to be an employee and experience the corporate culture first-hand. That recruiting approach is certain to leave an impression – a very positive one.
Like General Mills, General Electric has discovered the benefit of using virtual reality in its recruiting efforts. For example, candidates can don a virtual reality headset to journey to the bottom of the sea and explore the company’s oil-and-gas recovery machines.
Lincoln Electric has discovered that combining traditional and virtual training is a win-win for the company and employees. The company offers students the ability to practice on a virtual reality arc-welding trainer in addition to receiving traditional hands-on training. Studies show the combined approach leads to better communication and significantly higher certification rates.
Boeing runs an Immersive Development Center in which its engineers test new parts and products, and pilots train in virtual reality flight simulators. Additionally, Boeing occasionally invites engineering students to the center so they can explore the company’s technologies, thanks to VR. All of Boeing’s engineers began as students, and the company’s recruiters hope that visiting students will one day return as employees.
With a realization that many people are visual learners, Fidelity Investments has created a prototype VR app to explain employee benefits. Users who don the headset are transported to a virtual boardroom populated with employees. Some employees are green, meaning their 401K investment strategy is sound. Other employees are red, indicating that it may be time to revise their strategy. The motivation behind the app is that viewing data in a three-dimensional matter makes it easier to digest.
Clearly, there’s widespread potential for human resources departments to embrace virtual reality. Companies are already using VR to recruit top talent, train existing employees and onboard new hires. How do you think these kinds of applications will change the way your HR and recruiting teams manage the future of your company’s talent?
2017 will be blanketed by a myriad of digital marketing strategies for HR firms. From recruitment and onboarding to employee engagement – human resources personnel must be ready to embrace new trends, staying ahead of the curve and meeting the needs of discerning employees across the board.
Wait, back up the bus… did that just say – MARKETING? For human resources?
The job market is becoming increasingly competitive, with unemployment numbers continuing to fall. That means employers have to set themselves apart from other companies. It means communicating your company’s values, beliefs and the ways in which you’re working to be an employer of choice. In short, marketing.
So yes, today, marketing means digital marketing – and digital marketing is powerful stuff for human resources. Sending letters to employees homes is so 2015… now, you need to be online, transparent, and ready to embrace the demands of an entirely new kind of job-seeker.
Employee-centric websites can serve as information hubs for recruiters and talent. In fact, your company’s website is usually the first platforms for job seekers scanning available opportunities and listings. With this in mind, your website must be up-to-date and reflect all the current and burgeoning employment trends. From industry developments to top hiring prospects, your sites should also include a wealth of resources for clients and talent. We’re talking about employment listings, growth reports and informative articles that correlate with several industries and niches. It is also vital to implement social media links and SEO strategies to secure brand visibility and awareness. In fact, meta tagging and keywords still play a pivotal role in connecting users to the services and information they need.
Beyond recruitment, HR will need to embrace digital marketing in the onboarding process. Begin with emails to your teams that keep everyone informed of any start dates for new hires. This makes sure your new employee has all the software, hardware, training, and resources they need to hit the ground running. Consider automated fulfillment of a gift of premium items, so that new employee will feel welcome and part of the team immediately. Add to that some relationship-building marketing emails for your new employee, helping them get acclimated without overwhelming them on their first day.
And look for places to implement a digital marketing strategy in every corner of your online presence by creating an interactive onboarding program that will allow new hires access to the information they need as they get started in their new position.
Of course, regular email newsletters will continue to play integral roles in all HR marketing campaigns. However, these materials can also serve as mobile blogs for all your new and existing subscribers. This means the content should effectively attract and engage job seekers and clients – while addressing all their questions and concerns.
This is where knowledge of online content creation becomes important – what kind of voice do you want for your company in this arena? What topics are vital to cover, and how will you convey who your company truly is? This kind of digital marketing is what draws people to companies today – and repels them just as quickly. It’s important to truly reflect who you are and the kind of team you’re continually building to help your company reach its goals.
Your email content should always be easy to scan and digest as well. Creating memorable content helps generate a lasting buzz about your company
As always, mastering the right social media platforms will be imperative in reaching the right people and drawing them to your company. Recent statistics show that 79 percent of job seekers use social media for daily searches. This includes Facebook and Twitter, along with other platforms and networks. With this in mind, your HR department should continue cultivate relationships on social media platforms relevant to the kind of people you hope to attract. This will help you reach your prospective team members on a large scale – while effectively marketing the things that differentiate you from your competitors to specific individuals.
Believe it or not, depending on who your company is, Instagram and Pinterest can both be especially helpful in establishing a visible presence for your company. Savvy HR professionals utilize these platforms for posting industry growth charts, pictures, videos, and anything that connects their company to what their kind of job seekers are looking for.
So, digital marketing strategies for HR doesn’t sound so far-fetched in 2017. Embracing these concepts can help you build a stronger company with an unbeatable team of engaged employees.
When a union has you — and your employees — in its sight, you need to be ready to respond. Union leadership had months to prepare, to start engaging your employees, and to lay the groundwork for a unionization drive. Your business can’t afford to cobble together a strategy once a representation vote is imminent; you need to have a well-thought-out communications game plan. Here are a few tips to help craft your message:
Your labor team needs to communicate with employees during an organizing drive. But before they do, it’s vital to understand that the laws are explicit about what kind of communication is permissible. The team of people working to help keep your company union-free will be in charge of overseeing the message, understanding what is said, to whom and when. Beyond that, the labor team (even if it’s a group of leaders who normally have other primary responsibilities) must know what resources are available to them to help them communicate well. This includes attorneys, persuaders & consultants and those that provide video, web, and eLearning tools dedicated to keeping your company union-free.
So, do your research and know what’s legal as well as what’s recommended for your unique company and workforce ahead of time. Then, when you do have to manage a campaign to keep your company union-free, you’ll be well-prepared.
Next, remember that your supervisors are out every day interacting with employees… making them your best source of information about what’s going on with your workforce. Empower those in supervisory positions and promote positive employee relations by providing confidence-boosting training that helps them understand not only what cannot be said to employees – but what CAN and SHOULD be said during an organizing drive. Supervisors can state that the company is opposed to unionization, highlight the disadvantages of union membership, and point to misleading statements in union propaganda. Supervisors cannot prohibit employees from wearing union buttons or demand to know if they’ve signed a union authorization card. Provide them with the skills they need to conduct meetings with employees, recognize distribution of authorization cards, and implement other targeted communications.
Any team member that is expected to lead and to communicate with employees needs powerful leadership training to avoid mistakes – and Unfair Labor Practice charges – that could lead to fines and penalties for your company, and stress for your management team. This gives you time to prepare your response and make your case to your employees.
Why are your employees even considering joining a union in the first place? If you can answer that question, maybe you can prevent this problem altogether. In a union-free environment, one option is to empower your supervisors to engage employees directly and solicit feedback. If there are consistent grievances, you may have your answer. A more involved option is to organize a “town hall” with executives to speak to employees and even the families of employees directly. This is a slightly more risky idea, but if your leadership is prepared and willing, this can put a more human face on your company.
Finally, your internal processes can include regularly conducted employee engagement or union vulnerability assessments and surveys. When conducted by an outside company, these processes can help upper management gain insight, understanding, and the ability to take action on the right things.
The time to plan your communications strategy is before an organizing drive – not during. Whoever makes up your labor team – be it staff dedicated to this area or communications teams and senior management – needs to sit down and create templates for several key publications: a response to an organizing drive so employees immediately understand that the company is aware and listening, educational information about the effects of unionization and why the company wants to remain union-free, and what to say once an organizing drive has ended (and what it means for the business going forward).
This pre-prepped communications plan applies to company emails and press releases, but if your labor team wants to directly engage and refute union messaging, the best medium can be a website, dedicated to the organizing drive – and addressing only that topic. This kind of site can be created and kept in a “dark” state until it’s needed.
This is where your labor & communications teams earns their keep. Your internal and public communications need to be clear, consistent and positive. Your leadership needs to have the authority to control all management interactions with the media and ensure that no company leaders “wing it” and go off-message. That message needs to state the facts and avoid painting the dispute as bitter or unpleasant. Remember, all you need to communicate is where the company stands and that events are ongoing. Anything else is just noise.
Your message needs to be thoughtful, consistent and constructive. Every communication you release will be picked over by your employees, the union and, depending on the level of coverage, the media. What you say, and how you say it, will reveal a lot about how your organization is weathering the storm and how soon you can get back to business.
The days of training your employees with DVDs are long gone, which means you’ve likely got a collection of them saved up from over the years. As you switch over to online access and e-learning, bring new life to your training DVDs with these repurposing projects!
Consider breaking up those training DVDs and create something beautiful — like a mosaic bird bath, table top or picture frame. If you’re feeling retro, glue DVD fragments to a large Styrofoam sphere for a do-it-yourself disco ball. Either way, you’ll get more use from your new piece of art while still accessing all your employee communications online.
If you’ve developed an attachment to your training DVDs and want to leave them whole, consider creating a large-scale art installation in your office that pays homage to the technology that’s brought you this far. Impress your team with your cultural appreciation and artistic awareness, and say you were inspired by this artist who takes other irrelevant media, like VHS and cassette tapes, and turns them into something more beautiful.
Coat your old DVDs in fabric or decorative paper and top that with a thin layer of waterproof sealant for a customized coaster. They’ll stick up to scratches, dents and dings better than they ever did as DVDs. Then enjoy sipping on a cocktail by the pool as you reminisce with friends, swapping stories about the good ol’ days when DVDs were the best way to connect with employees.
A company called GreenDisk will take care of all your “obsolete accessories” with full-service “technotrash disposal.” You can even rent a box from them for your office so your whole team can get rid of their own outdated disks, drives and non-digital remnants. They’ve been irrelevant for a while — give your training DVDs one last time to set a trend, they’ve had a good run.
Some specialized recycling companies can even grind and repurpose used DVDs into plastics for automotive parts and office equipment, so your training DVDs might end up back in your office, but in the form of something you’ll actually use.
Create a show-stopping ceiling light by stringing anywhere from a few dozen to a few hundred of your old training DVDs together and affixing them to a circular metal ring with fishing line. Run a simple light kit into the center and hang your art piece from the ceiling. Your new chandelier will reflect both the light in the room and how far technology has come since you last used your training DVDs.
You’ve got a lot of pent up frustration from your training DVDs; they’ve been difficult to access since you bought them a decade or two ago, they’re not always available and you’re fed up. Show them you’ve had enough by smashing them with heavy objects or throwing them off tall buildings (and picking up and properly disposing of the remains, of course — see #5).
Whatever you decide to do with your old training DVDs, it’s time to toss them and access your training tools online, anywhere you want, anytime you need, 24/7/365. ProofBox provides videos, websites and eLearning in one simple package, available instantly to you and your employees in your go-to e-library. It’s the most powerful, practical and engaging way to train your employees and improve employee communication. Plus, you won’t have to buy any more external DVD drives as they phase out.